Welcome to the ESC Boston 2019 Speaker Center, designed to help speakers plan their engagements and promote their sessions. We are thrilled you will be presenting at our event! 

Event Details

May 15-16, 2019
Boston Convention Center
415 Summer St.
Boston, MA 02210

Schedule

Speaker Registration & Benefits

As a conference speaker, you receive a complimentary All Access Pass to the expo and conference – we take care of getting you registered so you don’t have to. Upon arrival, you can retrieve your Speaker Badge at the Speaker Ready Room located in Room 106. Other benefits of speaking include:

  • You receive one complimentary guest pass plus an additional 20% discount for clients and colleagues (unlimited use) by using the code SPEAKER2019 in the registration portal; you can begin circulating this discount through your network straightaway. Please contact [email protected] to request a guest pass – you’ll simply need to provide the guest’s name, job title, company, phone number, and email address.
  • You receive access to all onsite receptions, exhibitions, entertainment, co-located conferences, conference lunches, and sponsored trainings.
  • Your participation on faculty provides you and your company with professional exposure and is an opportunity to raise your profile within the advanced manufacturing and engineering community in the following ways:
    • Your name, title, company, and biography will be featured on the ESC Boston 2019 event website
    • A chance to have your session promoted on all ESC Boston and affiliate Social Networks
    • Speak about your latest innovations, expertise, and company’s leadership before some of the most influential engineers and press in the field
  • Your contribution will make a positive impact on the engineering community by giving up-and-coming professionals the chance to advance themselves in their chosen fields.

Speaker To-Dos

  • 1. Check your Speaker Profile for accuracy
  • 2. Check your Session Schedule for accuracy
  • 5. Promote your presence with the official hashtags
  • 6. Make sure your presentation is in 16.9 format

Important Deliverables & Deadlines

  • April 15th - Speaker Agreement Due - Download, review, sign, and submit the agreement. Click here to download. 
  • April 15th - Professional Bio & Photo Due - Photo should be 200x200 pixel, high-resolution preferred. Upload here.
  • May 8th - Presentation Slides 
  • May 8th - Mobile Phone Number & Twitter Handle Due
  • May 10th - Last Day to Submit Presentation Edits or Changes
  • May 15-16th - ESC Boston 2019 Conference

Contact Us

Conference Program Director
Jennifer Campbell - [email protected] - 508-981-4343

Center Stage
Jennifer Campbell - [email protected] - 508-981-4343

Conference Operations Lead
Matthew Wilson - [email protected]  - 310-445-4244

Theaters Operations Lead
 Matthew Wilson - [email protected] - 310-445-4244

Editorial Lead
Design News, Christopher Wiltz - [email protected]

Public Relations Lead
Tam Nguyen - [email protected]

Presentation Requirements & Submission Instructions

ALL slide submissions MUST follow the requirements below. Speakers who fail to provide the materials correctly might not be considered for future speaking opportunities.

  • Presentations must be submitted in a PDF and PPT format (contact your operations lead if this is an issue for you)
  • Use 16:9 format for your slides
  • Feel free to use your own presentation template
  • Please name the presentation file in this format: ESC2019_FirstFiveWordsofSessionTitle_YourLastName.pdf
  • Submit your presentation here:

Audio Visual

Standard conference session rooms will include the following:

  • 1 Podium Microphone
  • 1 Wired Lavalier Microphone
  • 2 Tabletop Microphones
  • 1 LCD Projector With VGA Cable Connector
  • Large Projector Screen (16:9)
  • PC Laptop

Press

Note that when conducting your presentation or participating on a panel, press may be present, including members of the Associated Press. Please be advised not to include confidential information in your discussion unless preceded by an "off the record" disclaimer.

Marketing & Pre-Show Promotion

By agreeing to speak, you have become a vital part of the conference and thus an important element of pre-event promotion. Here’s how your involvement in pre-event promotion works:

  • Social Media:  If you’re on social media, we hope that you’ll socialize your participation and engage with your network about your speaking engagement at our event.
  • Editorial Media:  If you’re willing and available, we hope that you’ll give a pre-event interview by agreeing to speak with one of our staff editors about your scope of expertise and conference session. The world wants to hear about you and how you’re influencing your industry. Don’t miss the opportunity to get extra exposure by having a professional editorial piece written about you, as this content will be made public on our media sites and potentially included in our press releases.
  • Note that our marketing and editorial teams will be promoting your participation through various media channels throughout the pre-event campaign. Please be prepared to have your name and professional photo used on our marketing platforms, including website, media blogs, and social media.

Social Media Tool Kit

Please refer the social media tools below to help you engage with your network.

  • Event Hashtags: #ESCconf
  • Turnkey Twitter posts:
    • Example 1: Excited to be speaking at the #ESCconf on May 15th! See you there…
    • Example 2: #ESCconf is going to be the best yet! I’ll be speaking on RISC-V at the ESC Boston Conference this May 16th. See you at the conference.

Onsite Instructions

Conference Room Location
Upon arrival, proceed through the front entrance of the convention center and locate your track room on the second floor:

  • ESC Boston, Track A: 107A
  • ESC Boston, Track B: 107B
  • ESC Boston, Track C: 107C
  • ESC Boston, Track D: 108
  • ESC Boston, FoF Satellite Series: ESC Level 2 Lobby
  • ESC Boston, Sponsored Sessions: 109AB

Speaker Ready Room Location
To check-in and pick-up your badge, go to the 106. The Speaker Ready Room is for speaking faculty and event operations to discuss logistics, conduct meetings, prepare for presentations, and/or meet fellow panelists. If you need to provide us with an updated copy of your presentation, you’ll be able to find a staff member to help you here. The Speaker Ready Room is open from 8:00 AM – 4:30 PM on Wednesday and Thursday of the event.

Engineering Theater
The pavilion is located at Booth #977 in the 900 aisle on the expo floor in the convention center through the main entrance on the main level. Once there, check-in with the Theaters Operations Lead that you’ve been in touch with.

Center Stage Location
The pavilion is located at Booth #543 in the 500 aisle on the expo floor in the convention center through the main entrance on the main level. Once there, check-in with the Theaters Operations Lead that you’ve been in touch with.

Tech Theater Location
The pavilion is located at Booth #157 in the 100 aisle on the expo floor in the convention center through the main entrance on the main level. Once there, check-in with the Theaters Operations Lead that you’ve been in touch with.

Conference Lunch
As a member of faculty, you’ll be provided with complimentary lunch both days of the event; you’ll be provided with lunch vouchers to redeem at any of the cafes in the expo hall.

Parking
To self-park ($18 and $36 for oversized vehicles), from Summer Street, turn onto East Side Drive, drive past the valet area, and continue straight along the side of the building. At the end of the building, make a right and go down the ramp. At the bottom of the ramp, turn left and you will see the entrance to the South Parking lot in front of you.

Valet parking is available during most events for $30. To access from Summer Street, turn onto East Side Drive and the valet area will be immediately on your right. BCEC accepts cash and all major credit cards.

Or download our PDF list of nearby parking lots & garages.

Airport Transfers
Logan International Airport is an 8-minute taxi ride from the BCEC, or you can use the MBTA’s Silver Line to and from the airport. The Silver Line is complimentary from Logan Airport and stops at the Seaport/World Trade Center Stop just across the street from the BCEC. Take the Silver Line back to the airport for only $2.75. Visit massport.com for more information.

Public Transportation
The BCEC is steps away from the MBTA's Silver Line World Trade Center stop, which is the same subway line that services Logan Airport. It's also a 15-minute walk from South Station, one of Boston's major transportation hubs. South Station provides local services via bus, subway (Red Line), and the regional Commuter Rail, plus service across the country through Amtrak and bus. For more information visit: www.mbta.com or www.amtrak.com.

Hotel & Accommodations
To help you make hotel reservations, BIOMEDevice Boston 2019 has partnered with Convention Management Resources (CMR) to offer a wide variety of hotels at the lowest rates available. Click here for more details.

Mobile App
To download the mobile app, search for UBM Boston in your app store on your phone. The mobile app provides access to the full conference schedule, onsite activities, networking events, theater programs, and the full list of exhibitors across all co-located shows.

Additional Notes

  • Make sure to bring a copy of your presentation with you on-site.
  • If you have any additional A/V request(s), contact [email protected].
  • Do not include sales pitches and commercial information in your presentations. Our conferences provide educational and informative presentations. Speakers who include self-promotional content may not be considered for future speaking opportunities.
  • No sales/promotional handouts are to be distributed in the conference areas (including meeting rooms). Sales literature distribution is limited to exhibitor booths only. For more information or to learn about BIOMEDevice Boston 2019 sponsorship and exhibiting opportunities, please contact [email protected].