Welcome to ESC Boston 2018 Speaker Center, designed to help speakers plan their engagements and promote their sessions. We are thrilled you will be presenting at our event!
Speaker Registration & Benefits
As a conference speaker, you receive a complimentary All Access Pass to the expo and conference – we take care of getting you registered so you don't have to. Upon arrival, you can retrieve your Speaker Badge at the Speaker Ready Room located in Room 106. Other benefits of speaking include:
- You receive one complimentary guest pass plus an additional 20% discount for clients and colleagues (unlimited use) by using the code SPEAKER2018 in the registration portal; you can begin circulating this discount through your network straightaway. Please contact your conference producer or operations lead to request a guest pass – you'll simply need to provide the guest's name, job title, company, phone number, and email address.
- You receive access to all onsite receptions, awards ceremonies, exhibitions, entertainment, keynotes, co-located conferences, conference lunches, and sponsored trainings.
- Your participation on faculty provides you and your company with professional exposure and is an opportunity to raise your profile within the advanced manufacturing and engineering community in the following ways:
- Your name, title, company, and biography will be featured on the ESC Boston 2018 event website
- A chance to have your session promoted on all ESC Boston 2018 and affiliate Social Networks
- Speak about your latest innovations, expertise, and company's leadership before some of the most influential engineers and press in the field
- Your contribution will make a positive impact on the engineering community by sharing your knowledge and expertise.
Important Deliverables & Deadlines
Please carefully review the following deliverables and deadlines required of all speakers. If you’ve already provided us with some or all of these items, please feel free to skip over this section.
- March 2nd – Speaker Agreement Due – Download, review, sign, and submit the agreement. Click here to download
- March 2nd – Professional Bio & Photo Due – Photo should be 200x200 pixel, high-resolution preferred. Upload here
- April 6th – Presentation Slides Due
- April 6th – Mobile Phone Number & Twitter Handle Due
- April 13th – Last Day to Submit Speaker Edits or Changes
- April 18-19, 2018 – ESC Boston Conference
Conference Operations Lead
Huxley Collin: (E) [email protected] (P) 310-857-7418
Theaters Operations Lead
Frank Misceo: (E) [email protected] (P) 310-445-4237
Suzanne Deffree, ESC Boston: (E) [email protected] (P) 631-786-8770
Public Relations Lead
Rich Trunzo: (E) [email protected] (P) 424-316-7169
Presentation Requirements & Submission Instructions
ALL slide submissions MUST follow the requirements below. Speakers who fail to provide the materials correctly might not be considered for future speaking opportunities. Do not create slides for panel discussion participation unless instructed otherwise by your panel organizer.
- Presentations must be submitted in a PDF format (contact your operations lead if this is an issue for you)
- Download the Speaker Presentation Template and please use this as the PowerPoint template for your content
- Name the presentation file: FirstFiveWordsofSessionTitle_YourLastName.pdf
Upload Your Presentation
You will upload your presentation here. Please review the submission instructions before you begin.
- Name your PDF file: FirstFiveWordsofSessionTitle_YourLastName.pdf
- In the description, please add the title of your session and your email address.
- Submit the final presentation in PDF format only.
** If you need to make revisions after you have submitted, please add the version number in your description.
Standard conference session rooms will include the following:
- 1 Podium Microphone
- 1 Wireless Lavalier Microphone
- 2 Tabletop Microphones
- 1 LCD Projector With VGA Cable Connector
- Large Projector Screen (16:9)
- PC Laptop
- Slide Advancer
Note that when conducting your presentation or participating on a panel, press may be present, including members of the Associated Press. Please be advised not to include confidential information in your discussion unless preceded by an "off the record" disclaimer.
Marketing & Pre-Show Promotion
By agreeing to speak, you have become a vital part of the conference and thus an important element of pre-event promotion. Here's how your involvement in pre-event promotion works:
- Social Media: If you're on social media, we hope that you'll socialize your participation and engage with your network about your speaking engagement at our event.
- Editorial Media: If you're willing and available, we hope that you'll give a pre-event interview by agreeing to speak with one of our staff editors about your scope of expertise and conference session. The world wants to hear about you and how you're influencing your industry. Don't miss the opportunity to get extra exposure by having a professional editorial piece written about you, as this content will be made public on our media sites and potentially included in our press releases.
- Note that our marketing and editorial teams will be promoting your participation through various media channels throughout the pre-event campaign. Please be prepared to have your name and professional photo used on our marketing platforms, including website, media blogs, and social media.
Social Media Tool Kit
Please refer the social media tools below to help you engage with your network.
- Event Hashtags: #ESCconf
- Turnkey Twitter posts:
- Example 1: Excited to be speaking at the #ESCconf at Engineering Theater on April 18th! See you there…
- Example 2: #ESCconf is going to be the best yet! I'll be speaking at ESC Boston on April 19th on FPGA Development. See you at the conference.
Conference Room Location
Upon arrival, proceed through the front entrance of the convention center and locate your track room on the first floor:
- ESC Boston, Track A: Room 107A
- ESC Boston, Track B: Room 107B
- ESC Boston, Track B: Room 107C
- ESC Boston Keynotes: Room 107ABC
Speaker Ready Room Location
To check-in and pick-up your badge, go to Room 106. The Speaker Ready Room is for speaking faculty and event operations to discuss logistics, conduct meetings, prepare for presentations, and/or meet fellow panelists. If you need to provide us with an updated copy of your presentation, you'll be able to find a staff member to help you here. The Speaker Ready Room is open from 8:00 AM – 4:00 PM both days of the event.
ESC Engineering Theater Location
The pavilion is located in Hall C at Booth 1079. Through the main entrance proceed straight into the expo hall and make your way to the 1,000 aisle until you arrive at Booth 1079. Once there, check-in with the Theaters Operations Lead that you've been in touch with.
Center Stage Location
The pavilion is located in Hall C at Booth 563. Through the main entrance proceed straight into the expo hall and make your way to the 500 aisle until you arrive at Booth 563. Once there, check-in with the Theaters Operations Lead that you've been in touch with.
As a member of faculty, you'll be provided with complimentary lunch both days of the event; our staff will be providing lunch vouchers for use at any of the participating cafes in the convention center.
As a member of faculty, you receive access to all event keynotes. The MassMEDIC keynote presentation will be held at Center Stage (Booth 563) on April 18th from 11:30 AM – 12:00 PM. The ESC Conference keynotes will be held in room 107ABC both days of the event from 1:00 – 1:45 PM.
Valet Parking: Valet parking is available during most events for $30. To access from Summer Street, turn onto East Side Drive and the valet area will be immediately on your right. Cash and all major credit cards are accepted.
BCEC Parking Lot: To self-park ($18 and $36 for oversized vehicles), from Summer Street, turn onto East Side Drive, drive past the valet area, and continue straight along the side of the building. At the end of the building, make a right and go down the ramp. At the bottom of the ramp, turn left and you will see the entrance to the South Parking lot in front of you.
Alternate Parking: In the event that onsite parking has reach capacity, additional parking may be available at either the Boston Marine Industrial Park (BMIP) or lots on the Waterfront. All alternate parking lots are on a first come first serve basis and are within walking distance of the BCEC. Click here download a PDF list of nearby parking lots & garages.
Hotel & Accommodations
To help you make hotel reservations, Biomed Boston 2018 has partnered with onPeak to offer a wide variety of hotels at the lowest rates available. Click here for more details.
To download the mobile app, search for Biomed 2018 in your app store on your phone. The mobile app provides access to the full conference schedule, onsite activities, Tech Theater, Center Stage, Engineering Theater, and the full list of exhibitors across all co-located shows.
Before the event, we will email you a username and password to access the conference presentation slides.
- Make sure to bring a copy of your presentation with you on-site.
- If you have any additional A/V request(s), contact [email protected].
- Avoid sales pitches and commercial presentations. Experience shows that you will represent your company best by giving an educational, informative presentation.
- No sales/promotional handouts are to be distributed in the conference areas (including meeting rooms). Sales literature distribution is limited to exhibitor booths only. For more information or to learn about Biomed Boston 2018 sponsorship and exhibiting opportunities, please contact [email protected].